It's estimated that the average business with one to four workers spends $1,844 per worker on office products a year. Nearly 50-60% of that cost is on consumable supplies such as ink, paper, and pens. Do you want to purchase a copier for your business, but are hesitant due to the high cost? Have you considered copier leasing?
There are many advantages to leasing a copy machine compared to buying it. Want to learn more? Keep reading to learn about eight benefits of leasing a copier for your business.
1. Pay Less Upfront
It's a huge expense to purchase a commercial copy machine outright. This is especially true if you're a small company or a startup. A commercial copier can set you back thousands or even tens of thousands of dollars depending on the model.
What's more, you would also have to factor in the cost of supplies such as paper and ink.
Instead of purchasing a copier, you could lease a copier. This way, you don't have to pay the full amount. Instead, you would set up a contract with a copier leasing company and pay a certain amount every month.
2. Get a Quality Copier
Maybe you decided to purchase a copier, but the model that you want is out of your price range. With the option of leasing, you can choose a quality copier model that you might not be able to afford if you decide to buy.
This way, you can have a reliable, quality copier for your office and business needs.
Another advantage of a copy machine lease is the opportunity for upgrades. If you purchase a copier, then you'll be stuck with that model. As time passes, even if you maintain your copy machine, it will eventually become outdated.
What's more, if you do purchase a copier, when it reaches the end of its service life, you'll have to deal with disposal.
By leasing, you don't have to worry about your copier becoming outdated or obsolete. With some leasing companies, you have the option to upgrade to newer models.
4. Have Copying Services Available at Your Business
If your business doesn't have copy services, you might use a third party for your copy needs. This can be time-consuming and unproductive.
If you can't afford to purchase a copier, leasing can be an affordable alternative. This way, you'll always have copy services available at your place of business.
By having copy services, you can quickly make copies for that upcoming sales meeting. You can also make a backup copy of an important sales report or document.
5. Know Your Monthly Copying Expenses
Do you know how much your business is spending on printing and copying services each month?
The average office worker generates nearly two pounds of paper and paper products a day. Paper makes up nearly 90% of office waste.
How about how much your office spends on paper and ink for your printer or copier? There are also other expenses that you may not consider. For example, there is the expense of going to a third party for printing or copying services and the productivity spent going to and from that location.
There is also productivity spent on fixing or maintenance of your copy machine whenever there is a paper jam or other issue.
When you lease a copier, you will know how much you're spending on your copy services. By knowing how much you spend, you have greater control over your printing and copy expenses.
6. Always Have Copier Services on Hand
Although a lot of paperwork has gone digital these days, there are times when it's useful to have paper copies on hand.
Also, certain industries may rely on hard copies of paperwork such as real estate or the legal industry.
You might want a copier on hand to make copies of important documents or paperwork so that you have a hard copy on backup. Or, you might want to make a copy of a document for a client.
7. Maintenance Services
Your copier is down. Now you have to find a technician to service your machine. This results in a lot of downtime and waiting for your machine to be up and running again.
During this time, you'll probably still need to use the copier. You'll have to go somewhere else to make copies or print pages.
With a leasing plan, maintenance services are usually included in the plan. You won't have to worry about finding the right technician for your copier. When there is a problem, the leasing company will send out a technician to get your machine working again.
Also, you can also set up a regular maintenance plan for your copy machine. This way, a technician can regularly service the copy machine to make sure it's free from problems and running smoothly.
8. Additional Services
If you need copy services for your business, chances are you also need printing services. You can lease a multifunction printer that includes services such as printing, copying, scanning, and faxing.
If you lease a multifunctional machine, you can have all of these services at the convenience of your office. You won't have to go to a third party anymore to send out a fax.
You also have the option of additional services such as color copying and printing.
Choosing Between Copier Leasing Companies
You may have a lot of questions when it comes to copier leasing. That's why you want to find a reliable, trustworthy copier leasing company.
Are you looking for the best printer or copier machine for your business needs? At Copier Service of New Orleans, we can help you with your printing and copying needs
Want to learn more? Contact us today to get a quote.